DISTINGUISHING FEATURES OF THE CLASS: This is a high-level strategic management position responsible for developing and implementing a comprehensive program to manage County-wide assets and their procurements. This includes identification and evaluation of the County’s fixed assets and establishment of an inclusive fixed asset inventory maintained in the centralized financial database. Incumbent is responsible for development and implementation of fixed asset capital plan and instituting related policies and procedures.  Responsibilities also include communication across all County departments to ensure participation in and adherence to asset management and their procurement system procedures and practices. Additionally, the incumbent performs a variety of tasks related to the effective and efficient management of various types of real estate holdings owned by the County of Putnam.  Work is performed under the general supervision of the Director of Purchasing or their Designee, with considerable leeway for the exercise of independent judgment. Supervision of others and contract management may be required. Performs related responsibilities as required. 

TYPICAL WORK ACTIVITIES: (Illustrative only)

• Assists with the development and prioritization of capital asset procurements, including the preparation of technical specifications, establishing project schedules, responses to RFIs, evaluation of bids and award recommendations.
• Develops, implements, and oversees the creation and carrying out of County wide asset tagging;
• Assists with Capital Asset planning to help formulate budgets and long-term planning.
• Oversees the development and maintenance of the Asset Management Information System and database within current system;
• Prepares reports and presentations;
• Establishes asset management policy, including management strategy, objectives, implementation action plans, contingency planning, and a cohesive set of procedures and practices;
• Develops and implements strategic fixed asset replacement/repair plan which accounts for asset depreciation, asset life cycle, and changing County needs;
• Coordinates comprehensive ongoing identification of the County’s fixed assets;
• Creates inclusive electronic database of fixed asset County inventory, and develops and implements procedures to ensure accurate maintenance of inventory database and related records;
• Implements coordinated, efficient and effective fixed asset inventory control, inventory information auditing, and database management;
• Works with IT Department to identify appropriate hardware/software systems for fixed asset inventory maintenance, records, tracking and reporting;
• Researches in coordination with a variety of County departments to determine values and utilizations of County fixed assets;
• Determines depreciation methods and useful lives of the fixed assets, maintains depreciation schedules with updates as needed;
• Oversees the integration of GIS data into the Asset Management Information System;
• Works with County Law Department to ensure that risk related to fixed assets is minimized and all legal and compliance requirements are met;
• Coordinates communication/training program for appropriate County personnel regarding asset management policies, procedures and practices;
• Performs reserve analysis of County Assets;
• Supports the Landlord tenant relationship by evaluating properties,  maximizing rent collections, insuring timely and properly assessed charges for tenant neglect or abuse, leases of all County Properties are approved in accordance with the County Charter.
• May be required to assist in the legal process of pursuing non-payment actions as it is related to County owned lease holdings;
• Serves as an active member on a number of related committees both in-county and statewide;
• May oversee personnel engaged in researching, analyzing, and evaluating data;
• May supervise the preparation of consultant contracts and review consultant progress;
• Coordinates and conducts fixed assets verification audits as needed;
• Reviews utility/commodity usage at all County facilities and arranges for audits as needed.
• Presents asset plan and capital budget needs to County officials as required;
• Performs a variety of related activities as required.

Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately assigned to an incumbent of this title. Work activities that do not appear above are not excluded as appropriate work assignments, as long as they can be reasonably understood to be within the logical limits of the job.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of asset management principles and evaluating full life cycle costs;  Thorough knowledge of asset management tracking and tagging techniques and practices; Thorough knowledge of personal computers and office equipment; Good knowledge of purchasing specifications, procedures, and practices; Good knowledge of New York State’s purchasing practices; Good knowledge of the principles, methods and applications of accounting and finance principles, procedures and practices; good knowledge of strategic planning principles and practices with regard to fixed assets; Good knowledge of the principles and practices of effective real estate management and maintenance; Working knowledge of generally accepted government accounting principles, procedures, and practices; Working knowledge of office terminology, business mathematics, basic business practices and English; working knowledge of contract administration; familiarity with industry standards and best practices regarding fixed asset management; ability to ability to identify, valuate, track and manage fixed assets inventory; ability to prepare and analyze complex statistical and financial reports; ability to conduct inspections of assigned properties; ability to conduct probability/impact analysis and make recommendations for mitigation/elimination strategies; good interpersonal skills; sound judgment; tact, courtesy; professionalism; accountability; initiative; integrity.

MINIMUM QUALIFICATIONS:  Either

1. Bachelor's Degree or higher in accounting, finance, business administration, public administration or a related field and two (2) years of managerial or administrative experience relevant to financial, asset and/or inventory management; or
2. Bachelor’s degree and four (4) years of managerial or administrative experience relevant to financial, asset and/or inventory management; or
3. Associate degree accounting, finance, business administration, public administration or a related field and four (4) years’ experience relevant to financial, asset and/or inventory management; or
4. Associate degree and six (6) years of managerial or administrative experience relevant to financial, asset and/or inventory management

EXPERIENCE NOTES: Military experience in the above areas may be considered equivalent to work experience.

PLEASE NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.

SPECIAL NOTE: Ideal candidates will have a working knowledge of PAS-55 principles and related experience.

12/23

Competitive Class