DISTINGUISHING FEATURES OF THE CLASS: The incumbent of this position is responsible for assisting the Town Supervisor in a variety of public and administrative capacities, such as managing staff and office operations, communications with media and the public, and specific assignments regarding inter-departmental operations as well as department functions. The Chief of Staff serves as direct contact with the citizenry, the media, other municipal, official and community organizations. Work is performed under supervision of the Town Supervisor. Performs related work as required.
TYPICAL WORK ACTIVITIES: (Illustrative only)
Assists the Town Supervisor in a variety of public and administrative capacities;
Responds to telephone calls and visitors and establishes priorities for submission to the Town Supervisor;
Arranges appointments and meetings, prepares materials for them, and generally maintains the Town Supervisor’s calendar;
Addresses concerns and complaints from constituents, department heads/managers, and employees;
Prepares correspondence on behalf of the Town Supervisor;
Conducts monthly Department Head/Managers meetings and prepares agendas for same
Oversees the maintenance of office records;
Ensures Town employees are current on all state required training;
Responsible for the canvassing of new candidates for various town departments;
Schedules and participates in interviews of potential new employees;
Oversees office staff;
Ensures Town website is current;
Assists with IT inventory, maintenance, updates and any issues arising regarding equipment or software;
Prepares materials for Town Board meetings;
May represent the Town Supervisor when he/she is unavailable (this includes evenings, weekends and holidays);
Performs a variety of related activities as required.
Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately assigned to an incumbent of this title. Work activities that do not appear above are not excluded as appropriate work assignments, as long as they can be reasonably understood to be within the logical limits of the job.
MINIMUM QUALIFICATIONS:
Qualifications are determined by the Town Supervisor
Our mission is to administer, in a fair and equitable manner, the provisions of New York State Civil Service Law and Putnam County Civil Service Rules with respect to the offices and employments in the classified service of Putnam County and the civil divisions therein, which include the towns, villages, school districts, libraries and special districts.
It is Putnam County Personnel Department’s responsibility to ensure Putnam County taxpayers of a public workforce qualified for their jobs pursuant to the principles of selection according to merit and fitness as set forth in Article 5, §6 of the New York State Constitution.
