DISTINGUISHING FEATURES OF THE CLASS:  This is varied and difficult clerical work requiring a general understanding of library rules, procedures and policies. The work calls for the exercise of independent judgment in the application of prescribed procedures and methods to routine cases. Incumbents of this class may be required to assist in performance of duties listed in subordinate classes. They may also be required to train and supervise one or more lower-level clerical employees who have no prior experience or training in library clerical routines. Performs related work as required.

TYPICAL WORK ACTIVITIES:

• Processes inter-library requests and provides related recordkeeping including monthly circulation report;
• Orders and records audiovisual material;
• Performs system operation, maintenance and back-up for PC, LAN, or on-line computer system; maintains and operated audiovisual and other library equipment;
• Processes new books including accessing, covers, etc., and send records of acquisitions and withdrawals to appropriate agency;
• Creates public relations materials such as press releases;
• Keeps records of rotating collections (books, art prints, cassettes, etc.);
• Keeps statistical records of library holdings;
• Attends meetings to keep abreast of new inter-library loan procedures;
• Uses computer for electronic mail and for order inter-library loans;
• Composes new forms needed in office and maintains file of master forms;
• Circulates books by mail;
• Keeps paperback book collection current;
• Orders and keeps inventory of library and office supplies;
• Controls circulation desk, as needed;
• Assists librarian in providing routine reference service and directional assistance to commonly used materials.
• Assists in setting up displays;
• Assists librarian in cataloging, collection development and interlibrary loans.
• Assists the public with services, as necessary;
• Calls inter-library loan patrons when materials arrive, are overdue, etc.;
• Searches for simple bibliographic data using standard sources, card catalogs, catfiche, etc.;
• Opens the library security system and empties book-drop bin;
• May conduct story hours, book talks, library orientations and other children’s programming under supervision of librarian;
• Supervises Clerks and Pages, as necessary;
• Performs a variety of related activities as required.

Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately assigned to an incumbent of this title. Work activities that do not appear above are not excluded as appropriate work assignments, as long as they can be reasonably understood to be within the logical limits of the job.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:  Good knowledge of office terminology, procedures and equipment as applied to library clerical work; good knowledge of the Dewey Decimal System; good knowledge of library filing and shelving rules; good knowledge of business arithmetic and English; ability to supervise the work of others; ability to understand and follow oral and written directions; ability to accurately operate a personal computer; ability to write legibly; tact and courtesy in dealing with staff and public.

MINIMUM QUALIFICATIONS:

1. Graduation from high school or possession of a comparable diploma and two (2) years of library clerical experience; or
2. Graduation from high school or possession of a comparable diploma and three (3) years of general clerical experience.

SUBSTITUTION NOTE: Post-secondary level education may be substituted for one (1) year of the required experience indicated above on the basis of thirty (30) college credits per year of experience.

SPECIAL NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.

1/97; 5/06; 5/23

Competitive Class