DISTINGUISHING FEATURES OF THE CLASS: This is supervisory and exacting clerical work of a difficult nature which involves a responsibility for overseeing the receiving, recording, coding, filing and retrieval of a variety of public records, documents and legal papers. This position differs from the lower-level Records Clerk/Typist titles by virtue of the complexity of assignment or the increased level of supervisory responsibility. Work is performed under supervision of an administrator, and work direction may be exercised over a small number of clerical employees. Performs related work as required.
TYPICAL WORK ACTIVITIES: (Illustrative only)
- Supervises the clerical work in the County Clerk’s Registrar’s Office;
- Reviews contents of documents for completeness and accuracy;
- Records, indexes and files a variety of public documents and legal papers;
- Receives and computes filing and recording fees and answers related procedural questions;
- Devises and installs new filing systems;
- Maintains records and prepares simple statistical and other reports;
- Types a variety of material;
- Retrieves and charges out filed documents, which are open for public review;
- Uses computer applications or other automated systems such as word processing, e-mail and database software;
- Performs other clerical duties which include the operation of office machines;
- Performs a variety of related activities as required.
Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately assigned to an incumbent of this title. Work activities that do not appear above are not excluded as appropriate work assignments, as long as they can be reasonably understood to be within the logical limits of the job.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of alphabetical, numerical, subject and other filing systems; thorough knowledge of office terminology, procedures and filing equipment and supplies; good knowledge of business arithmetic and English; some knowledge of legal forms, documents and related terminology; ability to type at an acceptable rate of speed; ability to understand and carry out moderately difficult oral and written instructions; ability to supervise the work of others; ability to write legibly; clerical aptitude.
MINIMUM QUALIFICATIONS: Either
- Associate’s degree and three (3) years of office clerical or business experience which included typing; or
- Graduation from high school or possession of a comparable diploma and five (5) years of office clerical or business experience which included typing; or
- An equivalent combination of education and experience as indicated in a) and b) above.
PROMOTION:
One (1) year permanent competitive class status as a Records Clerk/Typist II or two (2) years permanent competitive class status as a Records Clerk/Typist.
PLEASE NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.
4/82; 9/84; 9/97; 3/98; 12/04; 7/05; 4/09
Competitive Class
