The Putnam County Department of Social Services and Mental Health is seeking qualified candidates for the position of Account Clerk.

This is a Competitive position under New York State Civil Service Law. Please be advised that there is a current Eligible List in the title of Account Clerk with fewer than three names that may be used for appointment to this position. 

Per NYS Civil Service Law, an appointment to this position may be made on a Provisional basis, pending the future administration of a Civil Service examination. The examination for the title of Account Clerk is held on a Continuous-Recruitment basis. Applicants may apply for the examination HERE. 

DESCRIPTION OF DUTIES: 

Work involves responsibility for financial recordkeeping, requiring analysis and compilation of figures in support of regular reporting requirements and to fulfill departmental objectives. Supervisors are available for consultation on problems and provide instructions on all new or difficult assignments. Work is performed under general direction, requiring exercise of independent judgment in the application of prescribed practices and procedures. Supervision over the work of others is typically not a responsibility. Performs related work as required.

TYPICAL WORK ACTIVITIES:

• Posts figures relative to appropriation, expense invoice, payroll, receipts, voucher records and other original entry media to hardcopy or electronic journal or ledger accounts;
• Receives remittances by mail or in person, verifies amount, computes interest and penalties, issues receipts, prepares checks for disbursement, deposits funds into appropriate accounts, prepares reconciliation of balances and posts to appropriate ledgers;
• Assists in maintaining labor, material and operational cost records;
• Reconciles account balances, including all entries, both credits and debits, according to defined procedures and policies;
• Reviews a variety of documents such as claim forms, vouchers, bills, purchase orders, to determine eligibility for payment or to verify accuracy of payment made, according to defined procedures and policies;
• Reviews and checks routine account keeping records, including all calculations and codes on documents and reports, for arithmetical and clerical accuracy, completeness and proper extension;
• Prepares simple financial or statistical reports from data entered, including status of accounts, current balances, cash received or paid;
• Classifies constantly recurring receipts and expenditures and distributes costs according to a prescribed code;
• Compiles data for and helps in the preparation of simple financial and statistical reports;
• Issues receipts of monies received;
• Sorts, indexes and files requisitions, vouchers, ledger cards and other material;
• Files and maintains all records related to processing of payrolls, invoices, vouchers, bills and correspondence;
• Operates a personal computer, peripheral equipment, calculator and other related office equipment;
• May compile, balance and audit payroll time records or other payroll data;
• May prepare payrolls;
• May prepare correspondence, documents, records and other written material in draft form;
• May perform incidental typing;
• Performs a variety of related activities as required.

MINIMUM QUALIFICATIONS: Either

1. Graduation from high school or possession of a comparable diploma and one (1) year of clerical experience maintaining financial accounts and records; or
2. Three (3) years of clerical experience maintaining financial accounts and records; or
3. An equivalent combination of training and experience as indicated in (a) and (b) above.

SUBSTITUTION NOTE: Post-secondary level education may be substituted for one (1) year of the required experience indicated above on the basis of thirty (30) college credits per year of experience.

PLEASE NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.

Job Type: Full-time, Monday – Friday

Salary Range: $42,456 – $51,290