DISTINGUISHING FEATURES OF THE CLASS: This is clerical work involving responsibility for participating in a variety of aspects of payroll data and financial records processing. A high degree of accuracy and organization, and the ability to work under pressure of deadlines is required. Because the work involves access to personal information which is protected under federal laws, rules & regulations, it is essential that confidentiality be maintained. Work is performed in accordance with prescribed procedures under direct supervision of a payroll manager or higher level finance administrator. Supervision may be exercised over lower level accounting or clerical personnel. Performs related work as required.
TYPICAL WORK ACTIVITIES: (Illustrative only)
- Computes gross wages and posts wage data to payroll records; Prepares a list of all changes (i.e., pay, new hires, deductions, etc.) occurring each payroll;
- Proves gross payroll totals after changes have been processed by the data processing section;
- Coordinates payroll information with the data processing section; Makes adjustments and revisions in payroll rates or deductions; Operates computer using specialized payroll software;
- Computes breakdown of gross annual salaries resulting from revised pay rates; prepares bank deposits and breakdowns on payrolls as to proper amounts for State Tax, Federal Tax, Social Security, Bonds, Group Insurance and Union Dues;
- Prepares salary information for Workers' Compensation and Disability Forms;
- Prepares various reports such as Retirement, Social Security, Federal Withholding, State Withholding, Hospitalization, Group Insurance, C.S.E.A., NYS Department of Labor Report, CNA Report, Credit Union;
- Operates a check‑signing machine;
- May do incidental typing;
- May distribute pay checks;
- Performs a variety of related activities as required.
Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately assigned to an incumbent of this title. Work activities that do not appear above are not excluded as appropriate work assignments, as long as they can be reasonably understood to be within the logical limits of the job.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of arithmetic as it pertains to the payroll process; good knowledge of record keeping practices particularly as they apply to payroll operation; working knowledge of the operation of a computer and computer spreadsheets; ability to understand and carry out oral and written instructions; ability to write legibly; numerical aptitude and facility; high degree of accuracy; clerical aptitude.
MINIMUM QUALIFICATIONS:
Graduation from high school or possession of a comparable diploma, and four (4) years of clerical experience which must have included at least two (2) years of experience with processing and/or maintaining payroll accounts and records.
SUBSTITUTION NOTE: Post-secondary level education may be substituted for up to two (2) years of the required experience indicated above on the basis of thirty (30) college credits per year of experience. However, post-secondary level education may not be substituted for the required two (2) years of payroll account experience.
SPECIAL REQUIREMENT FOR APPOINTMENT IN SCHOOL DISTRICTS:
In accordance with the State Schools Against Violence in Education (SAVE) legislation, Chapter 180 of the Laws of 2000, and by the Regulations of the Commissioner of Education, candidates for appointment in school districts must obtain clearance for employment from the State Education Department prior to employment based upon a fingerprint and criminal history background check.
12/81; 5/83; 9/97; 3/99; 11/03; 1/09; 4/21; 8/24
Competitive Class
