The Putnam County Sheriff’s Department is seeking qualified candidates for the position of Principal Account Clerk.

DESCRIPTION OF DUTIES: This is important account keeping work involving responsibility for the frequent exercise of independent judgment in planning and administering account keeping activities on a moderately large scale or involving responsibility for independently performing the more difficult and complex account keeping tasks. Work is performed in accordance with general instructions regarding the objectives, policies and procedures of the office to which assigned. Detailed clerical operations are usually reviewed in a general manner while action or questions of policy are closely checked by the supervisor. Direct supervision is exercised over the work of subordinate clerical employees. Performs related work as required.

This is a Competitive position under New York State Civil Service Law. Per NYS Civil Service Law, any appointment to this position will be made on a Provisional basis, pending the future administration of a Civil Service examination.

SOME TYPICAL WORK ACTIVITIES:

• Supervises and/or carries out a variety of difficult and complex account keeping procedures;
• Supervises or carries out classification of receipts, expenditures, and cash-flow, including deposits, departmental enclosing, and budget appropriations in accordance with established standard classifications;
• Reviews authorizations of expenditures for conformance with established rules and policies;
• Supervises and reviews a variety of complex financial documents relating to receipts and expenditures, ensuring proper classification, distribution and posting of items into a variety of accounts according to established rules, procedures and policies;
• Supervises, reviews, tracks, audits and monitors verification and reconciliation of complex account keeping records and reports for a variety of accounts to ensure arithmetical and clerical accuracy, completeness and proper extension;
• Posts figures to appropriate accounts, makes all necessary adjustments in balances   and verifies and reconciles balances; renews status of accounts as adjustments are made and takes appropriate action as authorizing payment, issuing checks, receipts for monies received, or preparing bills, as needed;
• Processes or supervises processing of investments, collateral funds, bond holdings, and similar accounts;
• Prepares or supervises the preparation of complex daily, weekly and monthly financial or statistical summary reports, which may be compiled into required New York State and Federal reports or claims for state or federal reimbursement;
• Compiles and prepares labor, material and operation costs records and other fiscal statements, as needed;
• Processes, sorts, indexes, records and files a variety of control records and reports, or supervises the process;
• Prepares in final format, accounting and financial statements, payrolls, statistical tabulations and data, form letters, memoranda, vouchers, reports, requisitions or data from various equipment as the source material;
• Prepares and processes, or supervises the preparation and processing of contracts with service providers, rental agreements, etc., as needed;
• Prepares funds for deposit into book accounts, reconciles accounts and prepares reports from information;
• Performs a variety of related activities as required.

MINIMUM QUALIFICATIONS: Either

1. Graduation from high school or a comparable diploma, and four (4) years of clerical experience, two (2) years of which shall have involved maintaining financial accounts and records in a responsible capacity; or
2. Five (5) years of experience in clerical experience, three (3) years of which shall have involved maintaining financial accounts and records in a responsible capacity; or
3. An equivalent combination of training and experience as indicated in (a) and (b) above.

SUBSTITUTION NOTE: Post-secondary level coursework in accounting, business administration, or a close related field may be substituted for up to two (2) years of the required experience indicated above on the basis of thirty (30) college credits per year of experience.

PLEASE NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.

SCHEDULE: Full-time, Monday – Friday, 40 hours/week

SALARY RANGE : $62,216-$75,503 per year (2025, PCSEA)

BENEFITS:

• Health insurance
• Dental insurance
• Vision Insurance
• Paid time off (vacation, sick, personal, comp)
• NYS Retirement System Membership
• Public Service Loan Forgiveness (PSLF) qualifying employer
• Tuition Reimbursement
• PCSEA Union Membership

PUTNAM COUNTY – AN EQUAL OPPORTUNITY EMPLOYER