DISTINGUISHING FEATURES OF THE CLASS: This is important clerical work involving responsibility for enrolling all new students in the district, verifying residency and, depending on the district, entering all records and information into the district’s database. The incumbent of this position acts as the district’s registrar. Work is performed under general supervision of a school administrator or department head, requiring the exercise of independent judgment for the purpose of ensuring effective operation and resolving problems. Supervision is not a function of this position. Performs related work as required.

TYPICAL WORK ACTIVITIES:           (Illustrative only)

• Conducts registration of new students to the District;
• Provides information to families and responds to inquiries regarding enrollment in the District;
• Prepares information and enrollment packets and refers inquiries to the appropriate personnel/school building(s);
• Receives and reviews enrollment information and verifies residency, student medical records, birth certificates, transcripts; etc.;
• Performs confidential clerical work in the maintenance of records and files;
• Creates and maintains student and family profiles and folders;
• Enters all enrollment information into the District’s database, maintains copies and files and refers materials to appropriate staff;
• Enters data accurately to assist with maintenance and updating of records and files, and for reporting purposes;
• Refers unresolved issues of residency to the appropriate authority and/or investigators, as directed;
• Responds to all communications via telephone, voice mail, and electronic mail concerning registration information;
• Prepares monthly, quarterly, and/or annual reports, as requested;
• Creates files of renters within the District and verifies renewal of leases to ensure continued enrollment in the District;
• Maintains contact with district administrators, building principals, secretaries and transportation regarding enrollment and disenrollment of students, changes of addresses, etc.;
• Enters data and information accurately to produce forms and routine correspondence, i.e. enrollment information, applications, inquiry letters, determination letters, notices, meeting agendas and minutes, etc.;
• Uses computer applications such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments;
• Operates a personal computer, peripheral equipment, calculator and other related office equipment;
• Attends and assists with the kindergarten open registration and enrollment;
• May conduct home visits, as necessary;
• Performs a variety of related activities as required.

Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately assigned to an incumbent of this title. Work activities that do not appear above are not excluded as appropriate work assignments, as long as they can be reasonably understood to be within the logical limits of the job.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of Federal and NYS laws, rules and regulations related to school districts; good knowledge of school district policies and regulations regarding residency requirements; good knowledge of the geography of the county, town and school district boundaries; good knowledge of modern office procedures and terminology; good knowledge of business English, spelling and arithmetic; ability to use computer applications such as spreadsheets, word processing, calendar, e-mail and database software; ability to enter data, organize and maintain records, and prepare reports; ability to establish and maintain effective working relationships with school district personnel; ability to deal effective with the public; ability to communicate effectively, both orally and in writing; ability to read, write, speak, understand, and communicate in English sufficiently to perform the essential duties of the position; ability to think logically; ability to plan, organize and efficiently perform clerical functions; initiative; discretion; tact; courtesy, accuracy; resourcefulness; good judgement.

MINIMUM QUALIFICATIONS:

1. Bachelor’s Degree and one (1) year of work experience in a human services field, which must have included the operation of office systems to generate reports, correspondence, memos, or in the maintenance of databases; or
2. Associate’s Degree in and three (3) years of experience in a human services field, which must have included the operation of office systems to generate reports, correspondence, memos, or in the maintenance of databases; or
3. Graduation from high school or possession of a comparable diploma and five (5) years of work experience in a human resources/human services field, which must have included the operation of office systems to generate reports, correspondence, memos, or in the maintenance of databases;
4. An equivalent combination of training and experience as indicated in a), b), c) above.

SPECIAL NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.

SPECIAL REQUIREMENT FOR APPOINTMENT IN SCHOOL DISTRICTS:

In accordance with the Safe Schools Against Violence in Education (SAVE) legislation, Chapter 180 of the Laws of 2000, and by the Regulations of the Commissioner of Education, candidates for appointment in school districts must obtain clearance for employment from the State Education Department prior to employment based upon a fingerprint and criminal history background check.

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Competitive Class