DISTINGUISHING FEATURES OF THE CLASS: This is technical paraprofessional work of a moderately complex nature involving supervision of day-to-day clerical functions of a Town Justice Court. Work is performed under general supervision of the Town Justices and Town Supervisor with considerable leeway for the exercise of independent judgment in the performance of the duties. Direct supervision is exercised over court clerical and support staff. Performs related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

• Supervises preparation of the court calendar for criminal and traffic matters, and coordinates calendar with District Attorney’s office and other law enforcement agencies as appropriate;
• Supervises and is responsible for adjournment or postponement of hearings scheduled on court calendar;
• Orders probation department reports as appropriate;
• Coordinates youth offender work programs or other similar programs established by the court, with Town Board representative;
• Issues jury duty notices as required;
• Supervises day-to-day work of Town Court clerical personnel, including processing of all related documents and funds;
• Files monthly reports as required;
• Maintains court dockets and updates according to calendar and adjudication of cases;
• Processes or supervises processing of parking summonses and certification of scofflaws to New York State;
• Performs a variety of related activities as required.

Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately assigned to an incumbent of this title. Work activities that do not appear above are not excluded as appropriate work assignments, as long as they can be reasonably understood to be within the logical limits of the job.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:  Good knowledge of personal computer equipment and software; good knowledge of business office equipment; good knowledge of office terminology and procedures; good knowledge of business arithmetic and English; working knowledge of the principles and practices of law, in particular as relates to a town court; ability to plan and supervise the work of others; ability to communicate effectively both verbally and in writing; ability to establish and maintain effective working relationships; ability to maintain calm in stressful situations; integrity; tact and courtesy.

MINIMUM QUALIFICATIONS:          Either

1. Associates degree and two (2) years experience as a paralegal, secretary, office manager or comparable level clerical position in an office where there is a significant legal component to the work; or
2. Graduation from high school or possession of a comparable diploma and four (4) years experience as a paralegal, secretary, office manager or comparable level clerical position in an office where there is a significant legal component to the work; or
3. An equivalent combination of training and experience as indicated above.

PLEASE NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.

SUBSTITUTION NOTE: Post-secondary level education may be substituted for one (1) year of the required experience indicated above on the basis of thirty (30) college credits per year of experience.

5/82; 10/97; 3/01; 3/11

Competitive Class