Local Law #1 of 2019
RESOLUTION #290
(passed at Regular Full Mtg. 12/4/2018)
Resolution # 290
APPROVAL/ LOCAL LAW TO AMEND ARTICLE III, CHAPTER 140 OF THE CODE OF
PUTNAM COUNTY ENTITLED “CONTRACTS AND PROCUREMENT” BY ADDING A NEW
SUBSECTION 140-3.1(H) ENTITLED “RECEIPT OF BIDS”
A Local Law to Amend Article III, Chapter 140 of the Code of Putnam County Entitled
“Contracts and Procurement” by Adding a New Subsection 140-3.1(H) Entitled “Receipt
of Bids”
Be it Enacted by the Legislature of the County of Putnam as follows:
Section 1.
Chapter 140, Article III, Section 140-3.1 of the Code of Putnam County is hereby amended
by Adding a New Paragraph (H) Entitled “Receipt of Bids” to read as follows:
H. Receipt of Bids.
(1) Bids are to be packaged, sealed and submitted to the location stated in the bid
specifications. Bidders are solely responsible for timely delivery of their bids
to the location set forth in the bid specification prior to the stated bid opening
date/time; or
(2) If authorized by the bid specification, bids may be submitted in an electronic
format. Submission in an electronic format may not, however, be required as
the sole method for the submission of bids.
a. The receiving device designated by the County of Putnam will be the
Empire State Purchasing Group’s e-Procurement software from Bidnet
or the Bonfire e-Procurement software and will be identified in the bid
specification. Both receiving devices will:
i. Document the time and date of each bid received electronically;
ii. Authenticate the identity of the sender;
iii. Ensure the security of the information transmitted; and
iv. Ensure confidentiality of the bid until the time and date
established for opening of the bids.
b. The timely submission of an electronic bid in compliance with
instructions provided for such submission in the advertisement for bids
and/or specifications shall be the sole responsibility of each bidder or
prospective bidder. The County shall not incur any liability from delays
of or interruptions in the receiving device designated for the
submission and receipt of electronic bids.
Section 2.
This Local Law shall take effect immediately.