Records Clerk
28 August 2026
The Putnam County County Clerk's Office is seeking qualified candidates for the position of Records Clerk.
This title has been approved by the New York Civil Service Commission for inclusion in the Non-Competitive class under the New York Hiring Emergency Limited Placement (HELP) Program.
This title has been approved by the New York Civil Service Commission for inclusion in the Non-Competitive class under the New York Hiring Emergency Limited Placement (HELP) Program.
DESCRIPTION OF DUTIES: This is exacting clerical work of a moderately difficult nature which involves a responsibility for receiving, recording, coding, filing, and retrieving a variety of public records, documents and legal papers. Work is performed in accordance with established practices and procedures, under the supervision of a higher-level records clerk or, when the position exists in a non-county, by a municipal or district administrator. Performs related work as required.
SOME TYPICAL WORK ACTIVITIES:
- Records, indexes and files a variety of public documents and legal papers;
- Verifies contents of documents for processing related materials;
- Classifies, labels and files correspondence, reports, memoranda, statistics and other documents;
- Secures and charges out papers and documents in accordance with a prescribed routine;
- Assists in devising and installing new filing systems;
- Collates information and prepares statistical reports;
- Assists the public in securing information from filed documents which are open for public review;
- Assists the public in the issuance of passports and naturalization papers;
- Performs related clerical processing;
- Prepares and organizes mailings to the public;
- Maintains records for preparation of reports;
- Performs a variety of clerical duties which may include the operation of office machines, including duplication, printing and collating equipment;
- May order or purchase department supplies and perform corresponding record keeping;
- Performs a variety of related activities as required.
MINIMUM QUALIFICATIONS:
Graduation from high school or possession of a comparable diploma and two (2) years of office clerical or business experience.
SPECIAL REQUIREMENT: Possession of official New York State Notary Public Commission within six (6) months of appointment, maintained throughout employment.
SCHEDULE: Full-Time, Monday-Friday
STARTING SALARY: $50,008 per year (2026)
STARTING SALARY: $50,008 per year (2026)
BENEFITS:
- Health insurance
- Dental insurance
- Vision Insurance
- Paid time off (vacation, sick, personal, comp)
- NYS Retirement System Membership
- Public Service Loan Forgiveness (PSLF) qualifying employer
- Tuition Reimbursement
- CSEA Membership
APPLICATION: www.putnamcountyny.com/personnel
Applications and resumes may be submitted to the Putnam County Personnel Department by mail or email:
Putnam County Personnel Department
110 Old Route 6, Bldg 3
Carmel NY, 10512
PUTNAM COUNTY – AN EQUAL OPPORTUNITY EMPLOYER
